Translation
Name matching in translation and visa files: why it matters
Name differences between the passport, documents, and translations are a common cause of delays. This guide explains how to review names before submitting a travel file.
Why names create problems
The name links the passport to all supporting documents. If it appears differently in a certificate, bank statement, employment letter, booking, or translation, the receiving authority may ask for clarification.
Where the name should match
- Certified translations for personal and academic documents.
- Hotel and flight bookings.
- Travel insurance.
- Employment or study letters.
- Invitation letters, conference documents, and visa forms.
How to review the name
Start with a clear passport copy. Use the English spelling as the main reference, then compare it with all other documents.